Receptionist/Admin Assistant

Our client is a renowned global law firm, specialized in sectors with the highest legal complexities, regulatory demands, and intricacies. With an exceptional reputation, they provide practical commercial judgment and deep legal expertise for high-stakes matters. The firm values openness, communication, integrity, and collaboration, focusing on delivering outstanding client service. They are committed to diversity and equality, offering opportunities for professionals from all backgrounds to excel.

We are seeking a highly skilled Receptionist/Admin Assistant to join the Luxembourg office team. This position involves providing administrative support to lawyers, principals, and their teams, ensuring the smooth functioning of the office's day-to-day operations. The role requires fluency in both French and English and requires the individual to serve as the first point of contact for clients, manage administrative tasks, and ensure the office runs efficiently. You will be working closely with internal teams and external clients to ensure top-quality service.

Key Responsibilities:

• Reception Duties: Greet clients, manage incoming calls, coordinate video conferences, handle travel arrangements for international visitors, supervise meeting room bookings, maintain cleanliness, and manage visitor access records.

• Administration Duties: Provide general administrative support, assist with finance tasks, coordinate office supplies, manage courier services, support meeting room bookings, and handle accounts and invoicing tasks. Additionally, take part in the Health & Safety team and act as a First Aider and Fire Warden.

The ideal candidate will possess:

• Languages: High proficiency in French and English (C1/C2), with knowledge of German and Luxembourgish being an advantage.

• Experience: Minimum 2 years in a similar administrative or reception role, preferably within a professional services environment.

• Skills:

  • Excellent telephone manner and interpersonal skills.

  • Professional appearance and demeanor, with a friendly, welcoming approach.

  • Strong organizational skills, with the ability to manage multiple tasks efficiently.

  • Confidence in handling client interactions at all levels.

  • Strong PC skills, including proficiency in Word, Excel, and Outlook.

  • Cisco experience is a plus but not essential.

  • Ability to work flexibly, including occasional overtime, as needed to meet business demands.

• Salary: Competitive salary package, ranging from 40,000 to 45,000 Euros annually.

• Work Environment: A dynamic and collaborative international environment with opportunities to grow professionally.

• Career Development: A chance to contribute to the efficient operations of a high-profile law firm while working in a supportive team.

• Location: Luxembourg office, with access to a global network of professionals.